Last updated: August 25, 2025
Who we are: Berryville FC (“Berryville FC,” “we,” “us,” “our”) is a nonprofit soccer club based in Virginia, USA. This Privacy Policy explains how we collect, use, share, and protect personal information on berryvillefc.com and related services (together, the “Services”).

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1) Information We Collect

• You provide to us

  • Contact details (name, email, phone, address).

  • Account and registration info (date of birth, jersey size, emergency contacts, prior club history).

  • Payment and donation details (processed by third-party processors; we do not store full card numbers).

  • Health/disclosure fields you choose to provide for player safety (e.g., allergies, injuries) for emergency purposes.

  • Media you upload or allow us to capture (photos, videos, testimonials).

  • Communications (email, SMS/WhatsApp, forms, support messages).

• Collected automatically

  • Usage data (pages viewed, links clicked, referring URLs).

  • Device/browser info, IP address, approximate location.

  • Cookies/local storage and similar technologies (see Cookies below).

• From third parties

  • Payment processors (e.g., Stripe/PayPal/Square) – payment status and basic identifiers.

  • Messaging/communications platforms (e.g., Twilio, WhatsApp) – delivery status and metadata.

  • Analytics and social platforms (e.g., Google Analytics, YouTube).

  • League organizers/governing bodies (for rosters, player eligibility, compliance).

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2) How We Use Information

• Operate and improve our site, teams, programs, and events.

• Process registrations, payments, donations, and sponsorships.

• Communicate about schedules, rosters, practices, games, emergencies, and news.

• Publish rosters, matchday graphics, and team features (e.g., player name/number/position).

• Safety and safeguarding (e.g., emergency contacts, allergy info).

• Comply with league, insurance, legal, tax, and audit obligations.

• Protect our rights, prevent fraud/abuse, and ensure Service security.

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3) Sharing of Information

• Service providers (hosting, email/SMS, payments, analytics, registration, waiver platforms).

• League bodies/venues/insurers to manage eligibility, scheduling, and safety/compliance.

• Sponsors/partners only as needed to fulfill benefits (e.g., prize or event coordination).

• Legal/security if required by law or to protect rights, safety, or the club.

• Business changes (e.g., reorganization into another nonprofit) where your data remains protected under a similar policy.

 

We do not sell personal information in the common sense of selling lists for money. Where “sale” or “targeted advertising” are defined more broadly by law, you may have opt-out rights (see “Your Privacy Rights”).

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4) Cookies & Analytics

We use cookies, local storage, and pixels for essential site features, analytics, and media embeds. You can control cookies through your browser settings. Some features may not work without them. We may use Google Analytics or similar tools to understand usage trends.

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5) Data Retention

We retain data as long as necessary for club operations, legal/insurance requirements, and safety records. When no longer needed, we take reasonable steps to delete or de-identify it.

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6) Security

We use administrative, technical, and physical safeguards appropriate to our size and risk profile. No system is perfectly secure.

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7) Children’s Privacy

We do not knowingly collect personal information directly from children under 13 without verifiable parental consent (COPPA). Parents/guardians who believe a child provided data without consent should contact us at [privacy@berryvillefc.com] to request deletion.

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8) Communications; SMS/WhatsApp Terms

By providing your phone number, you agree we may send you informational and club-related messages (e.g., schedules, weather updates, last-minute changes) using automated means.

• Message frequency varies. Message/data rates may apply.

• Text STOP to opt out; HELP for help.

• Delivery not guaranteed by carriers.

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9) Photos, Video & Media

We may photograph/record events and practices. Participation may result in use of your likeness for club purposes (site, social media, promotional materials). If you need a restriction for yourself or a minor player, contact [media@berryvillefc.com]; we will honor reasonable requests prospectively.

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10) International Transfers

If you access from outside the U.S., your data may be processed in the U.S., which may have different data protection laws.

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11) Your Privacy Rights

Depending on your location, you may have rights to: access, correct, delete, or receive a copy of your data; opt out of targeted advertising and certain profiling; and withdraw consent where applicable.

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• Virginia residents (VCDPA): rights to access, correct, delete, portability, and opt-out of targeted advertising/profiling.

• California residents (CCPA/CPRA): rights to know, delete, correct, and opt-out of “sale”/“sharing.”

• EU/EEA/UK (GDPR): rights to access, rectify, erase, restrict, object, portability, and complain to a supervisory authority.

 

Submit requests at [privacy@berryvillefc.com]. We may verify your identity and respond within the timelines required by law.

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12) Third-Party Links & Embeds

Our Services may link to third-party sites (e.g., league portals, sponsors, YouTube). Their privacy practices are their own.

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13) Changes to This Policy

We may update this Policy. Material changes will be posted with a new “Last updated” date.

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14) Contact

Berryville FC
Email: [privacy@berryvillefc.com]